Who we are
Our website address is: http://farrendale.co.uk.
This Privacy Notice is effective from 1st May 2018 and is applicable to Farrendale Ltd.
We will update this Privacy Notice from time to time. When we do change the notice (in a significant way), we will post an update on our website.
Farrendale Ltd takes data protection and confidentiality very seriously. This Privacy Notice covers:
- How we collect and use personal data
- What personal data we collect
- How we store your personal information
- Protection of your personal information
- How we use your personal information
- Disclosure to third parties
- Accuracy and retention of personal information
- Access to Personal Information
- Additional rights
We collect personal data about our customers and colleagues so please make sure that you read the relevant sections of this notice and get in touch if you have any questions.
If you have any questions or concerns about this Privacy Notice or how we process your information or if you would like to make a complaint about a possible data breach please contact us:
Postal address: Data Protection Officer, Farrendale Ltd, Darwin House, Sherwood Energy Village, Ollerton, Newark, Nottinghamshire, NG22 9GW
We take data security extremely seriously and all such communications are examined and replies issued where appropriate as soon as possible. If you are unsatisfied with the reply you receive, you may refer your complaint to the Information Commissioner’s Office (ico.org.uk).
What personal data we collect and why we collect it
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
No cookies are collected by visiting this site.
PRIVACY NOTICE FOR FARRENDALE LTD COLLEAGUES
Collection and use of personal data
You may be asked to provide your personal information anytime you are in contact with Farrendale Ltd. Farrendale Ltd and its affiliates may share this personal information with each other but will always use it in accordance with this Privacy Notice. We may also combine it with other information to provide and improve our services as an employer. You are not required to provide the personal information that we may request, but, if you chose not to do so, in many cases we will not be able to provide you with a job.
Here are some examples of the types of personal information Farrendale Ltd may collect and how we may use it:
- Date of birth
- Telephone number
- Email address
- Online identifier
- Physical and mental health information
- Biometric details
- Financial information
- National Insurance number
- Passport details, Residency and Nationality
- Racial or ethnic origin
What personal data we collect
When you apply for a position with Farrendale Ltd we will record your details including your name, postal address, telephone number, email address, educational and work history, referees and contact preferences. [These details will be retained for six months following the date of any interview.]
Before your appointment, all required right to work checks and, potentially, a check with the Disclosure and Barring Service will be carried out. Details of these checks (or the results from them) will be retained on your HR record.
If you are successful in being appointed, and during your employment with us, we will retain your full employment record which will include your name, postal address, telephone number, email address, details of your next of kin, bank details (for the purposes of payments), educational and work history, training, appraisals, copies of any complaints, disciplinary or safeguarding matters.
How we store your personal information
The personal information we collect is stored in a variety of paper and electronic forms. Regardless, we have appropriate and adequate technical and administrative processes in place to make sure that all your information is kept secure.
Protection of personal information
Farrendale Ltd takes the security of your personal information very seriously.
To make sure your personal information is protected, we have a series of technical and administrative measures in place. Access is limited only to those of our employees who need to access it to provide services to you.
All members of staff are required to undertake annual data protection and confidentiality training and our privacy and security guidelines are communicated to all Farrendale Ltd employees. These privacy safeguards are monitored and strictly enforced. We send any information that we need to share with any third parties either as a legal requirement or through an anonymised process securely.
All data is stored on servers within data centres in the UK.
How we use your personal information
The personal information we collect and store about you allows us to facilitate the employment relationship we have with you.
Your personal information may be shared with various departments across the company including HR, Payroll and IT.
We may use your personal information to test our computer systems to improve our services to you i.e. when there are changes to the National Minimum Wage or Living Wage. If you do not wish for your information to be used for these purposes, you can let us know.
We will not sell, share or give information to third parties for marketing purposes.
Disclosure to third parties
We will only share your personal information with third parties in the following circumstances:
- Where you have given your consent to the information being shared;
- Where there are issues or concerns like the health and safety of yourself or others; or
- Where there is a legal requirement or responsibility to share the information.
Additionally, in the event of a reorganisation, merger, or sale of Farrendale Ltd or any part of it, we may transfer any and all personal information we collect to the relevant third party.
Accuracy and retention of personal information
Farrendale Ltd makes it easy for you to keep your personal information accurate, complete, and up to date. If any of your information changes please let us know so that we can update our records.
We are legally required to hold certain information about you for a set period of time. All personal information will be deleted or securely destroyed at the appropriate time and we will not keep your personal information for longer than is required or permitted by law.
Access to personal information
You are entitled to see what personal information we hold about you at any time. This Privacy Notice outlines the information we hold about you and why. If you wish to access your personal information, please contact us at the address set out below.
We are not required to process any request for access which is frivolous or vexatious, jeopardise or otherwise affects the privacy of others, are impractical, or for which access is not otherwise required by law. We will let you know in writing if any of these circumstances apply to your request.
You may also have the right to:
- object to processing of personal data that is likely to cause, or is causing, damage or distress
- prevent processing for the purposes of direct marketing
- object to decisions being taken by automated means
- in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed
If you believe you have any of these additional rights or you wish to exercise them, please let us know.