Farrendale Ltd takes data protection and confidentiality very seriously. This Privacy Notice covers:
- Questions or concerns
- Your rights and access
- How we collect personal data.
- Information we collect when you apply.
- Employment records.
- What we use the information for
- How we store your information
- How do protect your personal information
- Disclosure to third parties
- Accuracy of personal information
- Retention of personal information
- Your consent
- Changes to policy.
Questions or concerns
If you have any questions or concerns about this Privacy Notice or how we process your information or if you would like to make a complaint about a possible data breach, please contact us:
Postal address: Farrendale Ltd, Darwin House, Sherwood Energy Village, Ollerton, Newark, Nottinghamshire, NG22 9GW
Telephone: 03304 401820
Web address: https://farrendale.co.uk
We take data security extremely seriously and all such communications are examined and replies issued where appropriate as soon as possible. If you are unsatisfied with the reply you receive, you may refer your complaint to the Information Commissioner’s Office (ico.org.uk).
You have the right to request:
- information about how your personal data is processed.
- a copy of that personal data
- that anything inaccurate in your personal data is corrected immediately
You can also:
- raise an objection about how your personal data is processed if it is likely to or causing damage or distress.
- prevent processing for the purposes of direct marketing.
- object to decisions being made by automated means.
- request that your personal data is erased if there is no longer a justification for it.
- have inaccurate personal data rectified, blocked, erased or destroyed.
- ask that the processing of your personal data is restricted in certain circumstances.
You are entitled to see what personal information we hold about you at any time. This Privacy Notice outlines the information we hold about you and why. If you wish to access your personal information, please contact us at the address set out below.
We are not required to process any request for access which is frivolous or vexatious, jeopardise or otherwise affects the privacy of others, are impractical, or for which access is not otherwise required by law. We will let you know in writing if any of these circumstances apply to your request.
How we collect personal data.
We collect personal information from you when you log into our site or enter information into our forms.
Information we collect when you apply.
When you apply for a position with Farrendale, you may be asked to provide your: name, e-mail address, postal address, education, names of referees, contact preferences, proof of qualifications, education and work history and telephone number.
If you are successful in being appointed, you may be asked to provide your personal information anytime you are in contact with Farrendale Ltd. Farrendale Ltd and its affiliates may share this personal information with each other but will always use it in accordance with this Privacy Notice. We may also combine it with other information to provide and improve our services as an employer. You are not required to provide the personal information that we may request, but, if you chose not to do so, in many cases we will not be able to provide you with a job.
- Date of birth
- Telephone number
- Email address
- Online identifier
- Health questionnaire
- Biometric details
- Financial information
- National Insurance number
- Passport, driving licence and / or birth certificate details.
- Equal opportunities information.
- Right to work
- Next of kin
- Complaints or documents relating to grievance, discipline, absence, sickness,promotion, demotion or termination of employment.
- All data required to complete a standard DBS check.
- References and CV.
Sensitive personal data includes information relating to the following matters:
- the employee’s racial or ethnic origin
- his or her political opinions
- his or her religious or similar beliefs
- his or her trade union membership
- his or her physical or mental health or condition
- his or her sex life; or
- the commission or alleged commission of any offence by the employee.
Farrendale will always request written consent before sensitive personal data is collected.
What do we use your information for?
The personal information we collect and store about you allows us to facilitate the employment relationship we have with you.
Your personal information may be shared with various departments across the company including HR, Payroll and IT.
We may use your personal information to test our computer systems to improve our services to you i.e. when there are changes to the National Minimum Wage or Living Wage. If you do not wish for your information to be used for these purposes, you can let us know.
We will not sell, share or give information to third parties for marketing purposes.
How we store your information.
The personal information we collect is stored in a variety of paper and electronic forms with appropriate and adequate technical and administrative processes in place to make sure that all your information is kept secure.
Access is limited only to those of our employees who need to access it to provide services to you.
How do we protect your information.
All members of staff are required to undertake annual data protection and confidentiality training and our privacy and security guidelines are communicated to all Farrendale Ltd employees. These privacy safeguards are monitored and strictly enforced.
We implement a variety of security measures to maintain the safety of your personal information when you enter, submit, or access your personal information. Your information is stored in a password protected database.
Disclosure to third parties
We will only share your personal information with third parties in the following circumstances:
- Where you have given consent to the information being shared.
- We may release your information when we believe release is appropriate to comply with our site policies, or to protect ours or others’ rights, property, or safety.
- Where there is a legal requirement or responsibility to share the information.
Additionally, in the event of a reorganisation, merger, or sale of Farrendale Ltd or any part of it, we may transfer any and all personal information we collect to the relevant third party.
Accuracy of personal information
Farrendale Ltd need to keep personal information accurate, complete, and up to date. If any information changes applicants and employees are requested to let us know so that we can update our records.
Retention of information
We are legally required to hold certain information about you for a set period of time. All personal information will be deleted or securely destroyed at the appropriate time and we will not keep your personal information for longer than is required or permitted by law.
If these changes affect how your personal data is processed, we will take reasonable steps to let you know.
Last updated 30 March 2023